6 Ways to Use Claap Webhooks

The instructions below assume you have already completed the setup steps described in Webhook Automations with Claap > Webhook setup

1. Generate Follow-Up Tasks in Project Management Tools

Trigger event: recording_added

Create the automation

In your automation platform (Zapier, Make, n8n, etc):

Create a new automation
Add a Webhook trigger with your destination URL
Extract the actionItems array from the payload
Add an action step which connects to your favorite connected project management tool app (e.g., Asana, ClickUp, or Monday.com):
1. For each action item, create a new task using the description from the actionItems

Test

Trigger the webhook by completing a Claap recording with action items or by manually triggering the POST endpoint described here
Verify that tasks are created in your project management tool

Trigger event: recording_added

Create the automation

In your automation platform (Zapier, Make, n8n, etc):

Create a new automation
Add a Webhook trigger with your destination URL
Extract the keyTakeaways, actionItems, participants, and meeting details from the payload
Add an action step which connects to ChatGPT's API:
1. Use a prompt like:"Draft a personalized follow-up email summarizing the key takeaways and action items from this meeting. Address the participant by their name. If their name is not 100% clear, do not try calling them by their name."
Use Gmail, Mailchimp, or another email service as the final action:
1. Insert ChatGPT’s response into the email body and dynamically populate the recipient details

Test

Trigger the webhook by completing a Claap recording with action items or by manually triggering the POST endpoint described here
Confirm that personalized follow-up emails are automatically generated and sent

Trigger event: recording_added

Create the automation

In your automation platform (Zapier, Make, n8n, etc):

Create a new automation
Add a Webhook trigger with your destination URL
Extract details like title, createdAt, durationSeconds, and keyTakeaways from the payload
Add a Google Sheet action step:
1. Map extracted fields to corresponding columns in the Google Sheet of your choice

Test

Trigger the webhook by completing a Claap recording or by manually triggering the POST endpoint described here
Verify that meeting data is accurately logged in the sheet.

Trigger event: recording_added

Create the automation

In your automation platform (Zapier, Make, n8n, etc):

Create a new automation
Add a Webhook trigger with your destination URL
Extract details like title, createdAt, meeting.participants, outline, and keyTakeaways from the payload
Add a Notion or Confluence action step:
1. Map the extracted data to create a new page or update an existing one with the extracted meeting details

Test

Trigger the webhook by completing a Claap recording or by manually triggering the POST endpoint described here
Ensure notes are synced to your knowledge base.

Trigger event: recording_added

Create the automation

In your automation platform (Zapier, Make, n8n, etc):

Create a new automation
Add a Webhook trigger with your destination URL
Extract from the payload the title, createdAt and the url of the active transcript in transcripts
Add an action step to fetch the transcript via a GET request at the transcript URL
Add a step to search the transcript for specific keywords (e.g., "budget," "competitor")
Add an action step with Slack, Microsoft Teams, or email to send an alert containing details about the recording and a snippet of the transcript where the keyword was mentioned

Test

Trigger the webhook by completing a Claap recording or by manually triggering the POST endpoint described here
Verify that alerts are sent when keywords are detected in a recording

Trigger event: recording_added

Create the automation

In your automation platform (Zapier, Make, n8n, etc):

Create a new automation
Add a Webhook trigger with your destination URL
Extract the keyTakeaways, actionItems, participants, and meeting details from the payload
Add an action step which connects to ChatGPT's API:
1. Use a prompt like:"Create a post-meeting playbook summarizing key takeaways, action items, and suggested next steps for this meeting."
Add a Notion, Confluence, or Google Docs action step:
1. Populate a new document or update an existing one with ChatGPT’s response, including participant details and responsibilities.

Test

Trigger the webhook by completing a Claap recording with action items or by manually triggering the POST endpoint described here
Verify that the playbook is automatically created and shared in your chosen platform