What is the Claap bot recorder?
The Claap bot recorder is an automated bot that joins your Google Meet, Microsoft Teams, and Zoom meetings as soon as they start.
⚠️ For the Claap bot recorder to automatically join your meetings, you will first need to connect your Google Calendar or Outlook Calendar.
The Claap bot recorder is the recommended way to record your meetings and automatically generate a meeting overview, extract insights, and create action follow-ups.
How the Claap bot recorder works
1. Before the meeting
Your Meeting automation preferences will determine whether a bot should automatically join and record any particular meeting in your calendar.
You can also manually send the bot to a meeting with one of these options:
Click on the Record button
in the lateral bar and select "Record meeting"Paste your meeting link directly in your Claap Calendar
With the Chrome Extension, see the setting Record meetings with a bot in this article
2. At the beginning of the meeting
The bot will attempt to connect to the meeting and request to join.
⚠️ Depending on your meeting platform preferences, you or the host of the meeting may need to accept the bot into the meeting. Otherwise it will not be able to record the meeting.
You can accept or decline the bot's participation at the start of the meeting. If you don't want to record this particular meeting, simply decline when prompted.
Once connected to a meeting, the bot appears among the other participants under the name "Claap Recorder":
Its presence informs all participants that the meeting is being recorded, ensuring transparency and consent.
As soon as the Claap bot recorder is accepted into the meeting, it immediately starts to record.
3. During the meeting
During the meeting, the bot is a muted participant while it records the meeting. It does not interfere with the conversation and does not interact with the participants.
If you wish to stop the recording at any time during the meeting, simply remove the Claap bot recorder from the participant list. The recording will then stop and be saved into your Library.
4. After the meeting:
At the end of the meeting, the bot will automatically detect that it needs to leave. The recording is then automatically saved into Claap and appears in your Library shortly after, with the corresponding transcript and the generated overview and insights.
FAQ
How can I cancel the bot recorder before a meeting?
You can cancel a bot that is scheduled to automatically join a meeting by toggling the Record toggle in your Calendar for that specific meeting. See our Calendar instructions for more details.
Can I customize the bot's appearance?
You can customize the look & feel and behavior of your bot. Check out the Bot preferences article for more on configuring your Claap bot recorder.
Will the Claap bot recorder wait for me before joining the meeting?
Not necessarily. The Claap bot recorder connects to the meeting at the scheduled time in your Calendar. Depending on your meeting settings, as any other participant, it may wait to be admitted in the waiting room or may directly join the meeting.
To avoid any confusion, we recommend using the "chat message" setting in your Bot preferences to display a message to any participant who might have joined before you and who may see the bot joining automatically.
What happens if the meeting doesn't start on time?
The Claap bot recorder will wait in the waiting room (or in the meeting, if it can join directly). If the meeting does not start within a short timeframe, or if the bot has not been accepted, the bot will leave automatically.
If the meeting starts later, you will need to manually call the bot to record the meeting, as mentioned in the above section Before the meeting.
How long does it take for the recording to be available?
The meeting recording is usually available within 5 to 10 minutes after the session ends.
Why are there several bots joining the same meeting?
If several workspace members have their automation configuration set so that they will automatically record their meetings, it is possible several bots might truy to join the same meeting.
In order to avoid any confusion, we recommend to name your bot so it is clear it is your bot (See Bot preferences) and to more easily identiy which bot you would like to keep in the meeting.
If several bots remain in the meeting, each will produce its own meeting recording.