Using the Claap bot recorder
The Claap bot joins your meetings automatically and when it's done, you get a transcript, summary, and action items without lifting a finger.
Before you start :
Make sure you have:
A Google Calendar or Outlook Calendar connected to Claap the bot reads it to know which meetings to join
Your Meeting automation preferences configured
(Zoom only) Zoom Cloud Recording enabled, and authentication restrictions disabled in your Zoom- (Google Meet only) Google Workspace Admin settings configured to allow external participants and third-party bots. settings
How it works in 4 steps
Set your automation rules
Go to Meeting automation preferences and define which meetings the bot should join automatically. Any meeting that matches your rules gets recorded no manual action needed.To customize automation preferences, open the Settings menu from your workspace name in the sidebar, navigate to Meeting preferences > Automation preferences, and adjust the setting for “Auto-record the following meetings in my calendar.” Options include selecting None to fully disable auto-join or limiting auto-recording to only internal or external meetings.
Want to record a one-off meeting outside your rules? Toggle the [Record] switch directly on the meeting card in your Claap Calendar, or click [Record meeting] in the sidebar.
Admit the bot when your meeting starts
When the meeting begins, the Claap bot will request to join. You or the host must admit it from the waiting room otherwise, no recording is created.
Once admitted, the bot appears in the participant list (e.g. "Marta's Claap Recorder"), signaling to everyone that the meeting is being recorded.
Let it do its thing
The bot records silently in the background muted, invisible, and non-disruptive. If you need to stop early, simply remove it from the participant list.
Find your recording in the Library
Within 5–10 minutes after the meeting ends, your recording appears in the Claap Library complete with a full transcript, meeting overview, and extracted action items. No post-meeting work required.