In this article, find out how admins customize the look & feel and behavior of the Claap bot recorder for the whole workspace. These settings apply to every bot of the workspace, and members can see them but not change them.
Want to know more about the Claap bot recorder first? Check out this article: Using the Claap bot recorder
Claap bot recorder default appearance
When your Claap bot recorder joins a meeting, it will appear as follows among the participants:
With the Bot recorder settings in Branding, admins can customize the look & feel of the bot. Editing requires the plan that includes bot recorder customization (Pro); an admin without it sees an upgrade prompt.
How to configure your bot recorder preferences
Open you Settings
Click on Meeting preferences
Click on "Bot recorder preferences"
Which bot recorder settings can be configured?
There are 4 settings you can configure regarding how your Claap bot will appear in meetings which it attends:
Bot recorder name:
You can change the name which will appear as the participant in the meeting (up to 50 characters). Use {first name} to insert the first name of the person recording. The default is "{first name}'s Claap Recorder", and it becomes "Claap Recorder" when the first name is empty. Make sure you click on Save changes for the settings to apply.
Bot appearance:
You can choose to enable or disable the custom participant tile containing the Claap logo. Disabling this setting means the bot recorder participant will be shown as a regular participant, usually with its initials as an avatar.
Video layout:
You can choose between two view configurations for your meeting recording:
Speaker view: In this layout, whoever is currently talking with their mic active will be displayed. When content is shared, the speaker will be shown in a corner, slightly overlapping the shared content.
Gallery view: In this layout the screen is divided into a grid and shared among participants equally. When content is shared, it will take most of the space and other participants will be shown on the side.
Meeting chat message:
You can choose to enable or disable the chat message that is sent a few seconds after the bot recorder joins the meeting. You can also modify the message itself, up to 500 characters (Google Meet's chat limit). Make sure you click on Save changes for the settings to apply.
This is how the message will appear (here in a Google Meet example):
This message is typically used, as good practice, to automatically inform meeting participants that the meeting is being recorded. ⚠️ We strongly suggest to keep this setting to ON for that reason.
How to change the appearence of the bot recorder
To customize the appearance of the bot recorder, please follow this steps.
This helps participants instantly recognize the bot and gives your meetings a more branded, professional feel.
How to :
Go to Settings > Branding > Bot recorder (admins only)
Toggle on "Display an image in the bot's meeting attendee tile"
Upload your image
