Claap empowers you to extract valuable insights from your meeting transcripts by asking questions and creating insights through AI prompts. To ensure you get the most accurate and actionable answers, it's essential to craft clear and effective prompts.
Here are some tips to help you write prompts that deliver the insights you need:
1. Be Specific and Focused
Vague or overly broad prompts can lead to unclear or incomplete answers. Instead, focus on a specific aspect of your meeting.
Example of a vague prompt: "Summarize the meeting."
Improved prompt: "What were the key decisions made during the product roadmap discussion?"
2. Include Context
Providing context ensures that the AI understands your query in relation to the meeting content. Mention specific topics, participants, or goals.
Example: "What were Sarah's key points about the marketing strategy for Q1?"
3. Use Direct Questions
AI responds best to clear, direct questions. Avoid ambiguous phrasing or assumptions.
Good prompt: "What objections were raised during the client feedback discussion?"
Poor prompt: "Tell me everything about the feedback."
4. Focus on Actionable Outcomes
Frame your prompts to seek actionable insights or summaries rather than general overviews.
Example: "What follow-up actions were assigned, and to whom?"
5. Leverage Keywords
Highlight critical phrases, names, or terms that were frequently discussed in the meeting. This helps narrow down the AI’s focus.
Example: "What updates were shared on the 'launch timeline' by the product team?"
6. Experiment with Prompt Variations
If you’re not satisfied with an answer, rephrase or refine your prompt for better results. Slight adjustments can make a big difference.
Initial prompt: "What was discussed about budgeting?"
Revised prompt: "What concerns were raised about the Q2 marketing budget?"
7. Avoid Overloading the Prompt
Don’t try to combine too many questions into one prompt. Break them down for clarity.
Poor prompt: "What decisions were made, who will follow up, and what are the deadlines?"
Better prompts:
"What decisions were made during the meeting?"
"Who is responsible for follow-up actions?"
"What deadlines were agreed upon?"
8. Iterate Based on Results
AI may need slight tweaks to deliver the best answer. If the response isn’t what you’re looking for, refine your prompt and try again.
Examples of Effective Prompts
"Summarize the key takeaways from the client onboarding discussion."
"What challenges did the sales team identify during their Q4 review?"
"What feedback did Alex provide about the UX design proposal?"
"What priorities were set for the engineering team next sprint?"
Common Mistakes to Avoid
Being too general: Broad prompts like "Tell me about the meeting" often yield generic answers.
Skipping context: Without context, the AI might miss critical nuances.
Overloading prompts: Keep one focus per prompt for clarity.
Additional Resources for Prompting Tips
To further enhance your prompt-writing skills, explore these helpful online resources:
Best Practices for Prompt Engineering with the OpenAI API: OpenAI's official documentation offers insights into giving clear and effective instructions to AI models, complete with examples and guidelines.
How to Write Good AI Prompts: A Beginner’s Guide (+12 Templates): This article provides a crash course in writing effective AI prompts, including practical tips and templates for beginners.
15 Tips to Become a Better Prompt Engineer for Generative AI: This guide provides essential tips for creating effective prompts, suitable for developers, data scientists, and newcomers.
The Ultimate Guide to Writing Effective AI Prompts: Published by Atlassian, this resource delves into AI prompt best practices, helping you craft prompts that yield better results.
Prompt Engineering Best Practices: Tips, Tricks, and Tools: Explore the fundamentals of prompt engineering, including strategies and best practices to communicate effectively with AI models.
Final Thoughts
Writing effective prompts takes practice, but these tips will set you on the right track. Remember, the clearer your prompt, the better Claap can help you extract meaningful insights from your meetings.