Record and annotate Microsoft Teams meetings with Claap
Core Lesson — Step-by-Step Workflow
Phase 1: Launch the Claap recorder inside Microsoft Teams
Step 1: Join your Microsoft Teams meeting
Open Microsoft Teams and join your scheduled meeting. Once the meeting loads, the Claap Chrome Extension detects the active Teams tab and prompts you to start recording.
Step 2: Open the Claap extension prompt
When the prompt appears asking you to launch the Claap extension, click the Claap extension icon in your Chrome toolbar. This opens the recording configuration panel.
Step 3: Configure your recording settings
In the Claap extension panel, set three things before you start:
Workspace — select the Claap workspace where the recording will be saved
Recording name — give the recording a clear title
Folder — optionally assign the recording to a folder for organisation
This is your only opportunity to configure the destination before the recording starts.
Phase 2: Record the meeting
Step 4: Start the recording
Click [Record meeting] in the Claap extension panel. A short countdown appears in the toolbar to confirm the recording has begun. The embedded Claap toolbar is now visible in the Teams controls bar.
The Claap toolbar gives you real-time controls during the meeting:
Claap icon — opens your Claap workspace
Duration counter — shows how long the current recording has been running
Stop button — lets you save, resume, or delete the current recording
Step 5: Pin key moments during the call
To mark an important moment during the recording, click the [Pin] icon in the Claap toolbar. Each pin creates a timestamped bookmark you can review after the meeting.
Note: You can pin moments during the recording, but you cannot add video annotations while the recording is in progress. Annotations are available after the recording is saved.
Phase 3: Save and access your recording
Step 6: End the recording
Click the [Stop] button in the Claap toolbar and select [Save]. You can also end the recording by hanging up the Teams call or closing the Teams tab — both actions automatically stop and save the recording to your Claap workspace.
Step 7: Review your recording in Claap
After saving, Claap opens a new browser tab pointing directly to your recording in your workspace. On this page you'll find:
All pinned moments listed with their timestamps — click any pin to jump to that point in the video
AI-generated transcript and meeting summary
Options to add comments to pinned moments
Practical Application
Example: Recording a customer call for async coaching
Situation: A sales manager wants to review a customer discovery call with a rep who is in a different time zone. The call happens in Microsoft Teams.
Goal: Capture the full call, mark moments worth coaching on, and share them with the rep after the meeting.
How they set it up:
Named the recording with the customer name and date in Step 3 so it's easy to find later
Pinned three moments during the call — a strong objection, a pricing discussion, and the next-steps agreement
After saving, added comments to each pinned moment in Claap with specific coaching notes
Result: The rep reviews the recording and coaching notes asynchronously, without requiring a separate debrief call.
Cross-Links / Learn More
Prerequisite: How to install the Claap Chrome Extension — required before recording Teams meetings with Claap
Next level: Comments and video annotations in Claap — add feedback and annotations to pinned moments after the recording is saved
Community: Join the Claap Community on Slack — see how other teams use Teams recordings for all-hands, user interviews, and training sessions